Principles of Business Communication And Office management
A meeting is a gathering between two or more people to discuss and come up with a solution to a particular item.
Types of meetings
Annual general meetings: Called annually by an organization. In such, all members are invited to attend in order to deliberate on issues affecting that particular organization.
Committee meetings: A committee is a group of people selected or appointed by the parent body to sit, discuss certain matters with the view of making decisions on the behalf of the parent body.
Special general meeting: it is a meeting called to deliberate on an issue which requires an agent attention. Such are called when there’s a need and all members are required to attend.
ROLES/DUTIES OF THE CHAIRMAN
Ensure that all his appointments in order.
Make sure that the meeting is properly constituted and quorum is present.
Take business in the correct order.
Prevent irrelevant discussion in a meeting.
To see that standing orders are observed.
To give adequate opportunity to those with points to make.
For formal meetings, the chairman allows no discussion unless there’s a motion before the meeting.
To ascertain the sense of the meeting and put motions and amendments in the correct order.
*Quorum; Minimum number of members expected to start a meeting.